Administrative Assistant Job at IDR, Inc., Santa Monica, CA

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  • IDR, Inc.
  • Santa Monica, CA

Job Description

Job Description

IDR is seeking a dynamic and dedicated Administrative Assistant to join one of our top clients in Santa Monica, CA . This role is perfect for someone who thrives in a fast-paced environment, has a keen eye for detail, and possesses exceptional organizational skills. If you are looking for an opportunity to join a large organization and work within a team-oriented culture, please apply today!

Position Overview/Responsibilities for the Administrative Assistant:

  • Provide administrative support to the EVP and SVP of A&R, including scheduling and coordination of tasks.
  • Conduct A&R research, generate reports, and maintain documents/databases.
  • Assist with audio & video archive research, asset digitization, and review.
  • Collaborate with A&R Producers to initiate projects through new release notifications.
  • Coordinate streaming playlist creation and maintenance.
  • Assist with weekly video release schedule tasks.
  • Manage departmental workflows, including test pressing shipping & approvals, tape transfers, and the movement/uploading of assets.
  • This is a 3-month contract with potential for extensions.

Required Skills for Administrative Assistant:

  • Minimum of 3 years of solid Executive Assistant experience supporting high-level executives, preferably within the entertainment industry.
  • Proficiency in MS-Office: Outlook, Word & Excel, familiarity with PowerPoint + Canva.
  • Excellent typing skills (60 wpm) and strong computer organization and administration skills.
  • Exceptional oral and written communication skills.
  • Ability to multitask, prioritize, organize, establish administrative procedures, and work under pressure.
  • Must be a self-starter with excellent follow-through.
  • Ability to handle confidential information with discretion.

What’s in it for you?

  • Competitive compensation package
  • Full Benefits; Medical, Vision, Dental, and more!
  • Opportunity to get in with an industry-leading organization
  • Close-knit and team-oriented culture

Why IDR?

  • 25+ Years of Proven Industry Experience in 4 major markets
  • Employee Stock Ownership Program
  • Medical, Dental, Vision, and Life Insurance
  • ClearlyRated's Best of Staffing® Client and Talent Award winner 11 years in a row

Job Tags

Contract work,

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