Job Description

Job Description

Job Description

*THIS IS A D.O.T. SAFETY SENSITIVE POSITION AND IS SUBJECT TO A QUARTERLY RANDOM DRUG SCREEN IF HIRED*

Make a Difference / Who We Are:

Pioneer Resources is a 501(c)3 non-profit organization. Our mission is to help people with disabilities and seniors obtain independence and dignity by creating opportunities for participation in the community using our four pillars of service:

• A place to live ; affordable housing and specialized homes
• A place to learn ; vocational training, ABA therapy & community living supports programs
• A place to grow and play ; Pioneer Trails camping and recreational programs
• A way to get there ; one of the largest transportation fleets on the lakeshore

Pioneer Resources is a great place to work! Members of our team are an energizing mix of veteran staff from over 40 years of experience to those only recently discovering their passion for helping others. Our workforce respects the diversity of the people we serve and those we serve alongside. Pioneer Resources offers a rewarding work experience that strategically meets the needs of our community while fostering employee success with personal fulfillment and work-life balance. As an employee of Pioneer Resources, you will have the unique opportunity to touch the lives of those in your community every time you come to work!

Agency Values:

All positions within Pioneer Resources are expected to abide by the agency values of LEAD: Listen, Empathy, Acknowledge and Dignity. We engage and interact with our participants, residents, and co-workers each and every day by listening to their needs with empathy and understanding, while acknowledging everyone as an individual and treating all with the utmost dignity and respect.

Position Type / Expected Hours of Work:

This is a full-time position that works on average 40 or more hours a week. Additional hours may be required. This position has a standard work week of 8:00am-4:30pm Monday through Friday; schedule may vary based on agency needs at the discretion of the direct supervisor and/or CEO. A hybrid remote schedule may also be available as approved by the Director of Business and CEO. Position may require on-call availability whenever Pioneer vehicles are operating to address mechanical problems; an on-call stipend will be available if applicable.

Summary:

The Fleet Manager is responsible for overall vehicle management including; acquisition, disposal, maintenance and repair, parts ordering, inventory control, budgeting and fleet data systems operation and maintenance.

Essential Functions:

This is not intended to be an exhaustive listing of job functions. This job description in no way states or implies that these are the only duties to be performed by this employee. The employee is required to follow any other instructions, and to perform any other duties, as assigned.

The essential functions of this position include:

• Maintaining agency vehicles in conformity with manufacturer’s recommendations and local, county, state and federal requirements. This applies to our total fleet of 85 vehicles, some of which are agency owned and some grant restricted.
• Responsible for adhering to MDOT specific maintenance requirements. This includes a bi-annual physical inspection of each vehicle.
• Establishing and maintaining efficient and effective systems of routine maintenance and preventative care.
• Overseeing the diagnosis and repair of agency owned vehicles or determining the appropriate vendor to complete repairs; reviewing the work of outside vendors or technicians.
• Keeping accurate records of all repairs, including supplies, parts and labor; working cooperatively with clerks and others responsible for data entry.
• Maintain accurate records for ease of monthly financial reporting with Finance Department.
• Managing the fleet management database, including entering inventory, work orders, and vehicle information, with strong technology skills required.
• Preparing a physical inventory of parts, supplies and equipment on a quarterly and year end basis; managing the parts inventory and producing reports as required.
• Promoting a high standard of safety and good housekeeping methods in all work areas.
• Maintaining an orderly terminal with respect to tools, buses and security.
• Reporting all unsafe and hazardous conditions to the Director of Business as necessary.
• Responding to calls from Pioneer Resources staff pertaining to problems with equipment.
• Processing insurance claims and assuring the vehicle is fixed.
• Assisting the Director of Business in the purchase and disposal of fleet vehicles.
• Supervising, coaching and training fleet mechanics. Maintain fleet mechanic records for certifications and designations.
• Focus on electronic data tracking for all inventory and parts.
• Manage RFPs and procurement process of parts and service providers

Other dues as required or assigned.

Education/Talent Requirements:

• A Bachelor degree in business administration, public administration or a closely related field and at least one year of experience with transportation services or human services, preferably in a supervisory position, OR an associate degree with 3 years of experience in transportation or human services OR a high school diploma with five years of experience in transportation or human services and two years in a supervisory position preferred.
• Heavy Duty Truck Mechanic certification in gas and diesel engines, drive train, brakes and electrical systems is preferred.
• This employee will be required to successfully complete all required initial and update trainings.
• This employee must possess a Commercial Driver's License.
• This position requires driving. Individuals must have a valid Michigan driver’s license, three (3) or more years of driving experience, less than six (6) points, and no exclusionary violations on driving record.
• Must pass all required background checks, physicals, and drug screens. If the background check reveals disqualifying information, employment shall be terminated unless the disqualifying information was successfully appealed as inaccurate, expunged or set aside.
• Valid driver’s license and driving record that is acceptable according to Pioneer Resources’ Policy.
• Excellent written and verbal communication skills.
• Ability to prioritize both self and others’ workloads and work with minimal supervision; high degree of self-direction.
• Solid reasoning skills, including the ability to define problems, collect data, establish facts and draw valid conclusions.
• Strong computer skills.

Travel:

75% or more. Company vehicle is supplied. Travel is primarily local, although some out-of-area and overnight travel may be expected.

Work Environment:

This employee usually works in an office environment but may be required to perform job duties outside of the typical office setting. Moderate noise (i.e. business office with computers, phone, printers, and light foot traffic). Ability to work in a confined area. This position works in close proximity to people. While the majority of working time is spent indoors in a residential environment or office, employees in this position may work outdoors in all seasons for short periods of time, e.g. assisting a resident into a vehicle, taking a resident on an outing, snow removal, etc.

Physical Demands of the Job :

Primarily sedentary work: while performing the duties of this job, the employee is regularly required to, stand, walk, sit, talk, hear, and use hands and fingers to operate a computer, telephone, keyboard, etc. May be required to reach, stoop, or kneel to perform miscellaneous duties. Occasional light lifting up to 50 lbs may be expected. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures, transcribing, viewing a computer terminal, extensive reading, and various visual inspection requirements.

EEO Statement:

Pioneer Resources is an equal opportunity and affirmative action employer committed to diversifying its workforce.

It is Pioneer Resources’ policy to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, disability, legally protected medical condition, genetic information, marital status, sexual orientation, protected veteran status, military status, citizenship status or any other status that is protected by law. Pioneer Resources also does not discriminate against applicants or employees because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

At Pioneer Resources, we believe that every employee, through their diverse abilities and experiences, can contribute to our growth, consumers, and the community we serve. We embrace diversity and are committed to providing equal opportunity to all employees and applicants. If you have a disability and require reasonable accommodations in the application process, call Human Resources at (231) 773-5355; we will be happy to assist you. We will only share your accommodation request with those individuals who have a specific need to know. The request for an accommodation will not affect Pioneer Resources’ hiring decisions. All other submissions should be performed online.

Company Statement:

All employees are required to uphold the values of Pioneer Resources, Inc.: Integrity, Stewardship, Innovation, Excellence, and Respect and conduct themselves in a manner demonstrating LEAD ( Listen, Empathy, Acknowledge and Dignity ). Further, staff are required to comply with the policies, procedures, and safety program(s) of Pioneer Resources. All employees are required to uphold standards of CARF and practice LEAN initiatives and principles. Employees are required to follow all state and federal laws and regulations, including but not limited to those related to recipient rights, confidentiality, and the Health Insurance Portability and Accountability Act (HIPAA).

Pioneer Resources offers a comprehensive benefits package: Paid Time Off, Holiday Pay, Company Paid Life, Company Paid Long Term Disability, Medical, and 403(b) Retirement Plan with company match. Employee paid options of: Dental, Vision, Flex Spending Accounts, Voluntary Life, AD&D, and Short Term Disability.

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