Job Description
Office Administrator Onsite - Wilmington, MA Part Time - 30 hours per week Join Our Team! Viant is seeking a highly organized and detail-oriented Office Administrator to support daily front office operations and ensure a smooth, welcoming environment for staff and visitors. This part-time, 30-hour-per-week role involves a variety of administrative, logistical, and customer service responsibilities, including office coordination, data entry, event planning, and basic bookkeeping. Ideal candidates will bring 3-5 years of experience, strong communication skills, and proficiency in Microsoft Office tools.
Essential duties and responsibilities - Coordinates day-to-day front office operations, which include: reception, phone management, mail, administrative support, shipping and receiving, projects, data entry, meeting coordination, etc.
- Ensures quality customer service to clients, visitors and staff
- Office administration:
- Oversee shipping and receiving logistics
- Support the design and development team with office tasks such as customer lunches, conference room set ups, special projects, etc.
- Assist with basic bookkeeping including invoice payments and credit card reconciliation.
- Maintain accurate data entry and organized filing systems
- Manage procurement of general office, lab, and kitchen supplies. Ensure all inventory spaces are stocked and well maintained.
- Schedule office equipment maintenance
- Point of contact for building maintenance and management.
- Facilitate monthly town hall meetings and organize company events.
- Environment Health and Safety contact for the site
- Participates in various teams, projects or company meetings
- Complies with all work rules including those pertaining to safety, health, quality, and the Quality Management System
- Performs other duties as necessary
- Follow and adhere to standard work
Qualifications - 3-5 years experience working within a professionally managed business; Prior operations, customer service or purchasing/buying experience preferred.
- Demonstrated ability to use Word, Excel, PowerPoint, Outlook with proficiency; Advanced Excel skills preferred
- Able to communicate effectively in English; demonstrated success with verbal and written business communications
- This individual must have the ability to interface with customer, employees and management at various levels within the organization
- Must be detail-oriented, organized and able to handle multiple projects simultaneously
- Maintains a high level of professionalism, integrity and trust; Able to handle sensitive information and maintain confidentiality
- Must be able to work under pressure to meet deadlines and changing priorities
- While rare, position may be required to work evenings/weekends to meet deadlines
- Excellent Excel, Word, Power Point skills
Job Tags
Part time, Work at office, Afternoon shift,