Job Description

Teaching And Learning Administrative Assistant

Position Type: Secretarial/Clerical/Secretary - 12-Months

Location: Norwalk District Office

Date Available: Immediately

Closing Date: Until Filled

Position Purpose: To assist and support the Teaching & Learning Department, with administrative, financial, and data management functions to ensure the focus on improved student learning.

Essential Performance Responsibilities

Data Information:

• Manage the administration of several online curriculum resources, including student rostering and implementation support for teachers.
• Prepare and oversee data management within various applications (Infinite Campus, Clever, STEMscopes, TIDE, Frontline, etc.).
• Collect, organize, and visually present data that is related to district goals and/or state requirements.
• Collect, organize, and upload data to support the directors in state reporting requirements.
• Summarize data and test results and prepare reports and spreadsheets using a variety of software programs, including Google Sheets and Infinite Campus.
• Assist the Student Services Department with Social-Emotional Learning data.
• Track and manage evaluation data for certified staff.
• Organize data so others can analyze and present information accurately.
• Help collect and monitor data requested from the Teacher Quality Committee.
• Track year over year trends in student achievement data.
• Serve as registrar for Norwalk's License Renewal System.
• Create and distribute surveys as part of Teacher Leaders Program evaluation.
• Support exports and integrations between Infinite Campus and other district technology tools.
• Work with vendors including the AEA to create and maintain data dashboards.

Assessment:

• Collaborate with building administrators and counselors to coordinate district test administration, including ordering, inventory, scheduling materials management, and test security procedures.
• Manage the collection and importing of assessment accommodations in collaboration with the Student Services Secretary.
• Responsible for student rostering and implementation support for teachers.
• Assist the Gifted & Talented program with assessments including, but not limited to, CogAT screeners and post-screeners.
• Assist the English Language Learners program with assessments including, but not limited to, ELPA21.
• Assist Teaching Staff and Administrators with troubleshooting during assessments.

Purchasing:

• Prepare, process and review purchase orders and requisitions for all K-12 curricular resources.
• Manage all aspects of the curricular purchase and inventory process, including communications with vendors.
• Perform monthly budget reports and audits.
• Maintain documentation for purchases using grant funds.
• Manage all aspects of categorical budgets for the Teaching & Learning Department.
• Register directors and teachers for conferences and trainings.
• Assist with scheduling, organization, and materials preparation for district-sponsored conferences and workshops.
• Perform end of year transfer and balancing of funds.

Administrative Assistant to the Associate Superintendent of Teaching and Learning:

• Support in organization of communications, calendars, and meeting agendas.
• Provide information proactively related to teaching and learning.
• Complete projects as assigned related to the implementation of district goals and action steps.
• Assist in data and information needed for board presentations and state reporting.
• Other Duties as Assigned

Knowledge, Skills, and Abilities

Demonstrates positive interpersonal skills in working with others and serving the public. Positive attitude to create a productive, team-based work environment. Ability to relate and communicate successfully with parents, staff members and the public. Ability to maintain confidentiality in and out of the workplace. Ability to accept responsibilities and perform duties in a confident and dependable manner. Ability to meet deadlines and work in a fast-paced environment. Ability to work independently and establish a daily work schedule of tasks to accomplish throughout the day. Ability to pre-organize activities and functions. Embraces flexibility in work assignments, adjusting daily work schedule as needed. Detail-oriented with strong attention to neat and orderly record keeping. Ability to take verbal and written instructions proficiently. Takes advantage of professional growth opportunities related to his/her specific job.

Qualifications Profile

Minimum of an Associate's degree required. Post-secondary training and experience in essential office, business/accounting, and technical tasks. Demonstrates proficiency in the use of general office technology (Microsoft Office Suite, Google Suite) and aptitude to learn advanced technology applications (Infinite Campus, data management tools). Ability to learn customized software, track data and apply the software in problem-solving capacities. Advanced clerical and general business office skills. Strong organization skills necessary to maintain an efficient and effective records system.

Physical Requirements

Lifting, carrying, pushing up to 10-40 pounds on occasion. Requires some stooping and kneeling. Must be able to sit upright in a desk chair for 7-8 hours per day. Must be able to perform data entry at a computer workstation for 7-8 hours per day. Must be able to meet a pre-employment physical examination.

Working Conditions

Business office atmosphere with a moderately low noise level. Tobacco and alcohol free workplace.

Terms of Employment

At-Will, Hourly Confidential Employee. 12-month position (260 days per year, 8 hours per day). Employment per Board Policies and Administrative Rules and Regulations. Evaluation: Performance will be evaluated annually by the Associate Superintendent. FLSA Status: Non-exempt.

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